Administrative Officer
Startwise, Barbados
Job Description
Title: Administrative Officer
Reports to: Director of Operations
Compensation: $41,600/year BBD
Contract: FTE
Location: Bridgetown, Barbados
Company: Startwise Barbados
Industry: Workforce Development, Talent Solutions
About the Role
Startwise is seeking a highly organised and detail-oriented Administrative Officer who will provide pivotal support to the Startwise Barbados team in ensuring the efficient running of our operations. Your role will be instrumental in optimizing administrative tasks and contributing to the team meeting our strategic goals. We are looking for a proactive and adaptable team player. If you have a knack for organization, a passion for efficiency, and a people-centric focus, we welcome you to apply to join our team.
Your Responsibilities
Managing reception: Welcome guests and greet people who visit the business. Coordinate front-desk activities, including distributing mail/packages and operating the telecommunications systems.
Administering security: Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Managing schedules and correspondence: Have oversight of the Startwise Team’s calendars, ensuring an efficient and productive schedule. Handle correspondence, prioritize emails, and ensure seamless communication within and outside the company.
Organizing meetings and events: Coordinate and organize meetings, including preparing agendas, securing logistics, and following up on action items to ensure swift execution of operational strategies.
Coordinating Inventory: Create and update records and databases of vendors and suppliers. Track stock of office supplies and place orders when necessary.
Managing Stakeholders: Engage and interact with Pros and external stakeholders to build strong relationships and enhance their understanding of the Startwise brand.
Supporting Operations: Assist in the preparation of reports, presentations, and proposals, harnessing tools like Google Workspace, Loom and Slack to maintain a high level of accuracy and professionalism.
Maintaining discretion and confidentiality: Maintain the highest level of discretion and confidentiality, handling sensitive information with integrity and trustworthiness.
About Us
Startwise is on a mission to make work worth it. We partner with governments to build transformative skills training and job placement programs that help young people launch fulfilling and prosperous careers. Then we help Hiring Managers reduce their time to hire by 6 months or more. By aligning companies, governments, and people, we create a platform where everyone can get to work faster, with more confidence and better outcomes. As for what makes us work, we’re obsessed with the science of learning and leadership, and we’re committed to our values of joy, access, meaning, and success.
Requirements
- Highly organized: Able to handle multiple tasks and prioritize effectively in a fast-paced environment.
- Attention to detail: Meticulous in handling administrative tasks and maintaining accurate records.
- Strong communication skills: Excellent written and verbal communication skills, with the ability to effectively interact with team members and external stakeholders.
- Problem-solving skills: Resourceful and capable of finding solutions to challenges that may arise.
- Proficient in computer skills: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software.
- Prior administrative experience: Previous experience in an administrative role is preferred.
Requirements
Our Ideal Candidate: If ANY of the following resembles your story, let’s talk!
- Organizational Expert: You are a guru at managing complex schedules across multiple time zones and are adept at juggling several competing priorities without dropping any of them.
- Detail-Oriented Team Player: You have a sharp eye for details, especially when it comes to planning and following up on meetings, ensuring nothing is overlooked. You also have a proven track record of providing outstanding support to operations teams, and your proactive nature drives you to stay ahead of the game.
- Trustworthy Confidant: Your exceptional communication skills make you the perfect liaison, and you handle executive correspondence with poise and professionalism. You understand the importance of discretion and are trusted to handle confidential information with the utmost care.