The purpose of this role is to support the Finance and Business operations of the business. The Procurement/ Inventory Clerk duties are responsible for the administration and management of the company’s inventory, equipment and vehicles, messenger services, and general office administration
Key Responsibilities and Duties Include but are not limited to
Issue Stock, Equipment, and PPE to employees as needed
Monitor and maintain current inventory and equipment levels
Creating and updating monthly inventory and equipment reports accurately, recording the in and out of the items, and labeling inventory items that will be used
Generate purchase orders for inventory and managing deliveries, tagging, and processing inventory
Initiate to completion on-site of overseas orders, and cost goods from foreign suppliers
Maintain fleet management logs/databases for service, inspections, insurance, and licensing;
Update job knowledge by actively participating in continuous training sessions
To be proficient in the use of the company’s inventory management program to:
Messenger services including the delivery and collection of any correspondence as required including but not limited to cheques, statutory and other payments such: Daily collection of mail from the Post Office Box and Daily bank deposit
Receptionist duties which include but are not limited to answering the phones and fielding and re-directing customer queries
Recording and opening incoming correspondence and dispatching outgoing correspondence
Upkeep of office documents both written and electronic e.g. the Mail log, Purchase order file, Enquiry book, Diary, CCM module in iCABS and Messenger Log book
Assisting with the monitoring and ordering of office stationery and supplies
Assisting with administrative tasks relating to the analysis and collation of information
Proficient in the use of MS Office
Proficient in the use of ICABS
To dispatch all company correspondence in accordance with deadlines given
Prepare and all purchase orders on a daily as required basis and ensure they are signed as per the procurement policy
Enter all complaints and queries into the relevant systems.
To present a professional image and attitude at all times as evidenced by the tone and manner when contact is made with the client
Requirements
REQUIREMENTS amp; PERSONAL CHARACTERISTICS
To be considered for the Procurement / Inventory Clerk position you will ideally have the following:
SKILLS and COMPETENCIES